Best Practices for Booking Meeting Rooms

Hi all, 

Just a quick reminder about our meeting room booking practices to help keep things running smoothly for everyone. 

1. Always Book a Room: Please make sure to book a meeting room in advance before using it, all meeting rooms should be available for selection within the meeting location option. This helps us manage our spaces effectively and ensures everyone has access when they need it.

2. Respect Pre-Booked Meetings: We’ve noticed that sometimes people are using meeting rooms without booking them first. This can cause issues for colleagues who have already reserved the room. To avoid any disruptions, please don’t enter a meeting room without a confirmed booking.

3. Check Availability: Before heading to a meeting room, please check its availability through our booking system. This way, you can be sure the room is free for your use.

4. Cancel If Not Needed: If you no longer need a room you’ve booked, please cancel the booking as soon as possible. This allows others to use the space and keeps our booking system efficient.

5. Be Considerate: Please be mindful of the time and make sure to leave the room promptly at the end of your booking. This helps everyone stay on schedule and respects the time of others who have booked the room after you.

Thanks so much for your cooperation and understanding. By following these best practices, we can create a more organised and respectful working environment for everyone at Affinia. 

Many thanks 

Business Support